Lawfully Managing Student Records Without Violating Privacy Rights

Complete Seminar Details

Benefits of Attending

Student records are all around you. So are a myriad of laws and regulations that govern what you must do to safeguard student privacy rights – and protect your school from potential liability. Lawfully managing student records is no easy task and it's further complicated by the ongoing changes to state and federal laws. Do you have the up-to-date knowledge that you need for properly handling student records? Don't risk it if you're not sure.

This convenient half-day program is the perfect way to get the current information you need, close to home. Determine what does and what doesn't count as a student record, so you'll know which documents you need to most carefully handle. Make compliance a snap by understanding key protective legislation including the Family Education Rights and Privacy Act (FERPA), No Child Left Behind (NCLB) and the Pupil Privacy Rights Amendment (PPRA). Factor in federal laws impacting FERPA and PPRA so you can further your scope of care when dealing with records.

• Identify elements of a student “record,” a student “file” and ways to preserve document privacy.
• Employ failsafe measures for correct record retention and destruction.
• Avoid creating harmful records that may be a catalyst for liability later.
• Adhere to the laws governing consent when it comes to the release of records.
• Follow the required procedures when amending education records.
• Carefully navigate the tricky area of surveys and make sure you know what you can and can't ask.

Agenda

• What Documents Are Considered Part of the Student's File?
• How Directory Information Differs From an Education Record
• Handling Specific Types of Records
• Teacher Records
• Medical Records
• Counselor Records
• Assessment and Testing – What is Essential?
• Harmful Documents That Should Never Be Part of the Record
• Maintaining the Student's File
• Retention and Destruction of Records

THE FAMILY EDUCATION RIGHTS & PRIVACY ACT (FERPA)

• Overview of Key Provisions and Definitions
• Student and Parent Rights Under FERPA
• District Duties and Responsibilities Under FERPA
• The Issue of Access
• When Consent is Needed
• What May Be Released Without Consent
• What Your Procedures Should Include For Disclosure of Records
• Maintaining a Record of Parties Accessing Records
• Application of FERPA to Special Education Records and NCLB Changes
• Understanding the Process for Amending Education Records
• FERPA Enforcement

NO CHILD LEFT BEHIND ACT (NCLB) AND THE PUPIL PRIVACY RIGHTS AMENDMENT (PPRA)

• What Qualifies as a "Survey?" – Changes Regarding Funded and Third Party Surveys
• What the Law Says You Can and Can't Ask on a Survey
• Parental Notification Requirements
• PPRP Compliance and Enforcement

STATE AND FEDERAL LAWS IMPACTING FERPA AND PPRA

• HIPAA Requirements
• The USA Patriot Act
• National Defense Authorization Act
• State Laws That Protect Student Privacy Rights in Regard to Records

Sponsor Background:

National Business Institute

Providing Legal Knowledge to Any Business, Anytime, Anywhere

National Business Institute (NBI) has been providing legal education to attorneys, accountants, human resource and insurance professionals, real estate agents, teachers and all other corporate and legal professionals for over 20 years. We have trained on every legal topic relevant to the workplace and have access to the most comprehensive library of training tools in the industry.

Since 1983 we have been one of the largest providers of legal and professional education in the nation. We currently hold seminars in major metropolitan areas in all 50 states and Puerto Rico, serving over one million professionals.

An NBI seminar will provide you with the practical knowledge you need to perform your job with greater skill and effectiveness. In addition, we work in close cooperation with more than 500 continuing legal and other education credit-granting organizations. You can be confident that we carefully design our seminars to ensure that you’ll be able to satisfy all of your professional training requirements.

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Free Reference Manual

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