Event Planning Made Easy

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Detailed Overview/Outline

Learn the secrets to making meetings, retreats, and even conventions a resounding success.

Ever notice how the best events look effortless? Everything just seems to unfold perfectly — and at just the right moment. A well-planned, well-run meeting, retreat, or convention is a thing of beauty.

However, anyone who has put together such a gathering knows it is anything but easy and effortless. Nothing — not even the smallest detail — can be left to chance. If there's ever a time when you can count on seeing Murphy's Law in action, it's during an event. Anything that can go wrong will go wrong. As the designated meeting planner, you are responsible for making sure that doesn't happen.

It's not my real job. I'm out of my "comfort zone." Most likely, event planning isn't your primary job. Somehow, the responsibility just landed in your lap. And now, it's up to you to bring it all together like clockwork to create the memorable occasion everyone is anticipating.

Get the tips, techniques, and tricks the pros use to put on flawless events. The truth is, there's nothing magical about putting on a well-run professional gathering. Being organized, doing the right things at the right time, and understanding a few key strategies will lead to success. You'll discover the inside track at this seminar — and come away with the confidence you need to pull everything off like a real pro, even if this is your first time planning an event.

Gain the 5 C's of successful event planning

• Coordinate Multiple Tasks Without Dropping the Ball

  When you organize an event, you must make progress on many different fronts at once. You must be able to keep all your plans moving forward toward the big day — without letting anything slide. Find out what you can do to start right, and stay on track.

• Communicate Clearly and Follow Up

  Excellent communications skills are a huge asset in event and meeting planning. Discover the simple steps you can take to make sure everyone knows what to do, and when. Develop a tickler file so you can be sure everyone is meeting key dates. Learn how to listen actively, so you can detect problem areas before they erupt into crises.

• Choose the Right Team

  She may be your best friend, but that doesn't make her your best resource for organizing an event. Learn what skills to look for in those you recruit for your planning team. The right people can make all the difference in your ultimate success.

• Create a Project Plan

  Some planners call it their "event bible." Whatever you call it, its function is to provide you with a blueprint of everything that must be accomplished and every detail that must be handled if you are to reach your goal of a smooth-running, successful meeting, retreat, or convention.

• Control the Big Day

  The best-laid plans can go haywire if setup, teardown, traffic flow, and other such issues aren't carefully considered in advance. Don't wait until event day to find out about such matters, when they erupt into chaos and fly in the face of all your hard work. A happy consequence of early planning is that it frees you up to consider details you might otherwise have missed.

Spend a day with us, and save yourself the worry, wrong turns, and wasted effort!

Seminar Overview
Ready, Set, Go — Getting Started Right

• The #1 reason events get off track, and how to avoid it
• How to determine the amount of time you need to prepare for an event
• The absolutely most important thing to do first when you're put in charge
• The 6 essential elements of any meeting, and how to prepare for each
• When you should hold the event at your workplace and when a hotel is a better choice

Building Your All-Important Project Plan

• Key factors to consider in building your timeline
• Critical questions to ask all vendors
• The one thing to always remember about negotiating with vendors
• The 4 basic questions every event planner must be able to answer
• How to create your own working timeline document

Dealing with the Details

• The most important consideration for setting up a registration desk
• What type of food you should serve, how much, and when
• 5 essentials to test at the hotel or meeting facility before you book

Managing Meeting Day

• How top planners decide how many staff members to have on hand, and where to place them
• Services for the physically challenged — you need more than a barrier-free building
• How to deal with language differences in printed materials
• The secret to creating a smooth load-in-load-out schedule that spares time and tempers

Sponsor Background:
Fred Pryor Seminars and CareerTrack, divisions of PARK University Enterprises, Inc., create one of the most respected international providers of professional seminars. Since pioneering the one-day seminar in 1970 as Fred Pryor Seminars, our organization has built a reputation for high-quality, convenient, and practical business-skills training around the world, in every industry and sector.

Today, with more than 5,000,000 satisfied customers, we continue to pride ourselves in providing the superior training you’ve come to expect from Fred Pryor Seminars and CareerTrack. Our cutting-edge research and course development are designed to meet the adult learning needs of your employees and your organization.

Fred Pryor and CareerTrack are your number one choices for training because we offer:

• In-depth experience in the training industry
• Consistent and comprehensive course offerings
• High energy and content-rich presentations
• Multiple training tools, including on-site training, on-line learning, seminars, and a/v products
• 100% Satisfaction Guarantee

As we continue to grow, expand, and change to meet client and market needs, we always remember that every individual customer matters and that collectively, they are our most valuable assets. That’s why our goal is the same today as it was 30 years ago – to provide the best choice in business skills training with maximum convenience to help you – our customer – achieve success!

Cancellation Policy: You may cancel your registration up to 10 business days before the seminar. Your registration fee will be refunded less a cancellation fee. If you need to cancel less than 10 business days prior to the seminar you may (1) send a substitute from your organization or (2) transfer your registration fee within 12 months to another seminar or conference of your choice. Please note that if you don't cancel and don't attend, you are still responsible for payment. Substitutions may be made at any time.

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